This policy explains our approach to digital information collection, storage and use in connection with all our digital content. We are committed to protecting your privacy. Scouting Radio will ensure that it keeps all personal data you provide to us in accordance with our obligations under the Data Protection Acts 1988 to 2018 and General Data Protection Regulation (GDPR) (EU 2016/679).
This policy applies to Scouting Radio’s digital services only and not to other websites, APPs, social media sites linked to or from Scouting Radio digital services.
1.About Scouting Radio
Scouting Radio is a radio station broadcasting on the internet with our main headquarters based in Ireland. Scouting Radio provide a number of digital services for example Websites, Apps, Newsletters etc. Scouting Radio will collect, use, store or otherwise process personal data in line with the Policy below.
2.The information we collect
Scouting Radio will never collect any unnecessary personal data from you and will not process your information in any way, other than as specified in this notice.
The personal data that Scouting Radio collects varies depending on the online activity you have consented for, below lists the information Scouting Radio may collect when you register for a newsletter, take a survey, enter a competition or if you make direct contact with the station:
•Contact Phone Number (where required for a competition entry or interview with Scouting Radio)
•Home Address (where required for a competition entry or to reply to direct contact)
•IP Address (To allow us locate nearest audio streams for our global servers, this data is not used beyond this purpose)
Scouting Radio collects your personal date when you;
•subscribe (opt-in) to a newsletter,
•enter a competition
•participate in an online survey
•contact the station directly
Lawful Basis for Processing
We process your personal data based on the following lawful basis.
•Station Newsletter Subscriptions are based on Consent.
•Direct Marketing emails are based on either Consent or Legitimate interest, where we use legitimate interest we will have completed an legitimate interest assessment where we conduct a balance test between our legitimate interests and your privacy rights.
Automatic Data Collection
Scouting Radio uses Google Analytics to monitor the usage of its digital assets which is an essential part of the running of any website. It provides the information we require to manage our server capacity and the popularity of our content. This information is anonymous. Please see : https://www.google.com/analytics/learn/privacy.html for more details .
You should be aware that you may be making available personally identifiable information about yourself when you submit material to our social media pages (Facebook, Twitter, YouTube, LinkedIn) or to other interactive elements of our digital services.
How we use the personal data we collect:
Scouting Radio takes your privacy very seriously and will never disclose, share or sell your data without your consent; unless required to do so by law. We only retain your data for as long as is necessary and for the purpose(s) specified in this notice. Where you have consented to us providing you with promotional offers and marketing, you are free to withdraw this consent at any time.
We do not employ automated decision making methods to any of your personal data under our control.
The purposes and reasons for processing your personal data are detailed below: -
•We collect your data to administer a service which you have subscribed to and given consent for your personal data to be processed, this includes Station Newsletter and/or promotional material.
•We collect your data as part of a competition entry to allow us contact you regarding the competition, this data is processed based on consent.
•We collect your personal data that you provide us with when you contact us directly to respond to your specific inquiry or to administer the relevant site activity where we have a legitimate interest.
•Comply with legal regulatory requirements and legitimate business purposes.
How we use marketing information?
•To help us to monitor, analyse and improve Scouting Radio . This information helps us to understand which Scouting Radio content, products and services are most interesting, enjoyable and useful to our users, and if they are shared via social networks. The information also helps us to identify when errors occur within the digital products and services within Scouting Radio and test different versions of a page or feature to see which one works best. All of which helps us improve our digital products and services for our users.
•We can create a more tailored experience by looking at the information we have about you. For example, we will do this by making programme recommendations or telling you about relevant Scouting events in your area.
•To inform the way we commission future content at Scouting Radio. We will use aggregated and anonymous user data to help our commissioning teams understand what type of content our users like.
•To sell advertising on Scouting Radio.
•We will send you information about the digital products and services within Scouting Radio or other marketing activities, but only where you have signed up to receive these from us.
•We will email you occasionally about the digital products and services within Scouting Radio that you have signed up for. We may also invite you to participate in surveys from time to time to help us understand what you think about our programmes, products and services, and in turn make them better.
You have the right to access any personal information that Scouting Radio processes about you and to request information about: -
•What personal data we hold about you
•The purposes of the processing
•The categories of personal data concerned
•The recipients to whom the personal data has/will be disclosed
•How long we intend to store your personal data for
•If we did not collect the data directly from you, information about the source
You have the right of rectification – you have a right to correct data that we hold about you that is inaccurate or incomplete.
You have the right to be forgotten – in certain circumstances you can ask for the data we hold about you to be erased from our records.
You have the right to restriction of processing – where certain conditions apply to have a right to restrict the processing.
You have the right of portability – you have the right to have the data we hold about you transferred to another organisation.
You have the right to object – you have the right to object to certain types of processing such as direct marketing. (eg Newsletter Opt-out)
You have the right to object to automated processing, including profiling
If we receive a request from you to exercise any of the above rights, we may ask you to verify your identity before acting on the request; this is to ensure that your data is protected and kept secure.
Information collected for journalistic purposes
Under Article 85 of the GDPR (EU 2016/679) material acquired and used for journalistic purposes is exempt from certain Articles of GDPR, these include Chapter II (principles) other than Article 5(1)(f), Chapter III (rights of the data subject) Chapter IV (controller and processor obligations), Chapter V (transfer of data), Chapter V1, Chapter VII and Chapter IX.
Please note that the requirement to process personal data in a manner that ensures appropriate security remains when processing for journalistic purposes.
Sharing and Disclosing Your Personal Information
We do not share or disclose any of your personal information without your consent, other than for the purposes specified in this policy or where there is a legal requirement. Scouting Radio uses third-parties to provide services regarding subscriptions, surveys, competitions and events; however, all processors acting on our behalf only process your data in accordance with instructions from us and comply fully with this privacy notice and are subject to the GDPR (EU 2016/679).
Scouting Radio reserves the right to allow its data processor XTS to perform statistical analyses of user behavior and characteristics, in order to measure interest in and use of the various sections of its sites so as to improve design and navigation and to gather marketing information. Only aggregated data from these analyses, not individual data, will be used for this purpose.
XTS commits to keeping your personal information confidential save that we:
•use a range of data sub processing companies to help manage your information. However, we require these companies to comply strictly with our instructions and they are not allowed to use your information for their own business purposes (unless you have explicitly agreed to this). We also require these companies to have appropriate physical and technological security measures to protect your personal information.
•may share your information with third parties where you have specifically agreed to this. We will not, however, sell your data to any third party.
Our commitment to security
Scouting Radio takes your privacy seriously, we employ appropriate technical and organisational security measures to prevent unauthorised access, alteration, disclosure or destruction of your information.
We use the following industry standard methods to protect your data:
•SSL (HTTPS) Across ScoutingRadio.com
Unfortunately, the sending of information via the internet is not completely secure. Although we will do our utmost to protect your information, we cannot guarantee the security of your data sent to our digital services within Scouting Radio ; any sending of information is therefore at your own risk.
Transfer Outside the EEA
Scouting Radio utilise services (or parts of them) that may be hosted/stored outside the EEA which means that we may transfer any information which is submitted by you through one of our digital services to outside the European Economic Area ("EEA") for the below purposes: -
Data Processor is MailerLite, more info here https://www.mailerlite.com/data-processing-agreement
MailerLite have a proven track record in providing email marketing services across the globe. They have are Trusted Certified and are Certified with the EU-US Privacy Shield Framework.
Events Registration Forms
Data Processor is Eventbrite, more information https://www.eventbrite.ie/support/articles/en_US/Troubleshooting/eventbrite-privacy-policy?lg=en_IE
Eventbrite are Certified with the EU-US Privacy Shield Framework.
How Long We Keep Your Data
Scouting Radio only ever retains personal information for as long as is necessary to provide a service you have consented to or to adhere to certain warranties or proof of delivery for competition winners.
Where you have subscribed to a Newsletter we will retain your data until you unsubscribe or the Newsletter is canceled. We include unsubscribe links on all newsletter emails.
Where you have registered for an event we’ll retain your personal data for 13 months after the event as a record of attendance.
Where you enter a station competition we’ll retain your data for 12 months after the successful competition of the prize or event in the case of tickets.
We have retention policies in place to meet these obligations.
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